Microfilm Scanning Services Can Help Businesses Modernize Data Archives

Microfilm archives are very common among businesses and organizations established before the development of digital archiving systems. Microfilm scanning services can help organizations convert microform libraries into digital formats that could be easily retrieved, indexed, and stored via computers and other devices.

Microform formats such as film, aperture cards, and microfiche were considered to be the most efficient way to archive documents during the early part of the 20th century. The process enabled companies to store data in a form that is as much as 25 times smaller than the original document. This made it possible to store and index entire libraries in a fraction of the space required by the original documents.

The Continued Importance of Microfilm

In today’s technologically-driven age, microfilm is still the king of information preservation. Why?

Microfilm scanning service produces an image identical to the original, is easy to view and is legally acceptable.

Microfilm is a cost-effective way to preserve your key documents, books, photos and more.

Under adequate storage conditions, microfilm will last for 500 years.

Microfilm and microfilm reader/scanners were created with standards between manufacturers, enabling continuous access.

Once created, to ensure preservation and accessibility, microfilm doesn't require costly maintenance.

Microfilm does not take up much space, making the storage much easier than large volumes of printed materials. Microfilm saves 95 percent of the space needed to store paper documents.

Microfilm is typically more salvageable than paper records when an unforeseen disaster strikes and maybe more accessible than digital records, depending on the type of disaster.

Microfilm can be duplicated or scanned – a crucial cog in the implementation of a disaster recovery plan.

Microfilm helps preserve our most important documents and images so that the same information can be accessed by future generations.

The emergence of digital image formats and the continually lowering costs of data storage, however, have rendered microfilm obsolete. It's now entirely possible to store a microfilm library in a device that can fit in the palm of one's hand.

Microfilm scanningservice utilizes specialized technology to scan and convert microfilm into the desired image format. During the process, the images are digitally optimized to remove artifacts or enhance readability. Companies that specialize in digital data conversion can also provide an effective content management system that indexes the images based on key data elements. This enables users to quickly search and retrieve essential data directly from their desktop computers and other access devices.

Digitizing microfilm archives carries several advantages that organizations can leverage to enhance operations and workflow. Efficient and cost-effective data backup and recovery, easy retrieval, and significantly reduced storage overhead costs are just some of the benefits that can be gained from modernizing microform libraries.

Books Scanning is The Best Way to Preserve Them for the Future

Scanning a book is the process of converting a physical book's contents into electronic texts and images. Through the scanning process, a book can also be converted to an e-book. The scanning enables the reader to read the book on the screen. Scanned books can be accessed or retrieved easily whenever required. Scanning the book also helps preserve it for any number of years safely free from mold, vermin, and insects. These insects can eat up the protein and starch component in the paper easily, and can completely spoil your precious book or leave it damaged and unfit for reading. The book scanning Vancouver technicians has a wealth of experience in the digitization of original physical documents and we can help you scan and preserve books of historical importance or that contain unique and valuable content.

The most common file formats used in the scanning are DjVu, Portable Document Format (PDF) and Tagged Image File (TIFF). Raw images and text can be converted into ANSII text or any other format of choice using the Optical Character Recognition (OCR). It completely reduces the file size and allows easy editing of any documents by the user.

Digitizing book collections and other collections of historical and personal importance ensure that a person or organization has access to, often, unique content for a much longer period than anticipated. The digital versions of those books remain intact as authentic original copies of books and documents fade over time. In the worst-case scenario, a rare book, or old newspaper cutting could be lost, damaged or destroyed. If you haven’t taken the time to create a digital version of it, there is no getting it back; the document is lost to the sands of time. You can reprint with a high-resolution digital copy if necessary.

Scanning a book is simple only if you know the techniques well. If you have insufficient scanning knowledge then book scanning could turn into a nightmare. Scanning a book is completely different from scanning a document. If you want to scan a book effectively then the major differences between ordinary scanning and book scanning must be thoroughly understood. The eight differences include book thickness, curved pages, image see, text boxes and captions, images and graphics, spell check, page number, and headers, title, subtitles and keywords.

You can leave the document on your scanner and press the scan button to save the scanned page as a file directly to your computer system. But this is a completely different story with book scanning Vancouver. You take an electronic picture of the page each time you scan. Implementation of a dedicated book scanner can do this. The digitization of records helps to increase the speed and efficiency of those looking to find specific information. You can integrate scanned documents and books into existing systems, with metadata attached to the images. This means that whenever someone is searching for information they can quickly and efficiently find the digital copy.

You can turn your ten-year-old books into electronic documents by scanning them and preserve them for any number of years. Scanned books can also be turned into e-books, and you can easily read or share with your friends while you're on the move. You can also keep your old books safe from accidental fire or flooding.